Guidelines on Utilization of Annual School Grants and the Minor Repair grant released to the schools in 2019-20 are as follows ~

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Wednesday 7 August 2019

Guidelines on Utilization of Annual School Grants and the Minor Repair grant released to the schools in 2019-20 are as follows

The RMSA grants is been released to the School Management and Development
Committees (SMDCs) basing on the releases of the GoI and GoAP to
Intermediate (Govt. Jr. Colleges) maintaining A/C in various Banks by way of Bank
transfer from State Office of Samagram Shiksha (Secondary), AP.
The Grants are released to those schools who submitted the utilization the school
grants released during 2018-19.
Guidelines on Utilization of Annual School Grants and the Minor Repair grant released to   the schools in 2019-20 are as follows

The details of the Annual School Grants and the Minor Repair grant released to 
the schools in 2019-20 are as follows 

1. Purchase of Books, periodicals, news papers etc. (20%): To
strengthen the library and enhance knowledge & information for teachers as well as
students of Secondary schools and Higher Secondary schools, the grant will be utilized
a. Purchasing of reference books for teacher & students,
 b. Newspapers, periodicals/journals/magazines etc on need basis.
(Purchase of books with due reference to the lists of books recommended by the
KVS (or) recommended by the State Governments (or) Text Books and Reference Books for teachers should also be included or as per the scheme formulated by Raja Ram
Mohan Roy Library Foundation, the nodal agency of Govt. of India to support public
library services and systems.)
(Books may be purchased from the Book Fair which will be organized under
Samagra Shiksha (Secondary) at district level.)
2. Water, electricity, telephone charges etc. (@ 20%):For smooth
functioning of the school and to meet the daily expenses of the school, this grant will be
utilized in Secondary and Higher Secondary (having secondary section) schools. The
grant will cover
a. Water,
b. Electricity,
C. Telephone charges, Internet charges/ other rates and taxes
d. Equipments for Sports, music, dance, painting, culture etc.
e. Teaching aids, instruments & appliances,
f. Stationery etc.
3. Grant for Minor Repairing (@ 20%): To meet the urgent need for minor
repairing and renovation of existing school buildings, this grant will be utilized and the
suggestive works are
a. Repair or School building,
C. Tanks
d. Play Ground
e. School Campus,
f. conservancy Services
g. Electrical fittings,
h.Sanitary & other fittings, Furniture and fixtures etc.
4. Sanitation and ICT (@ 30%): To meet the expenditure of Sanitation
worker not exceed Rs. 1000/- may be allowed. To meet the Allowance of Rs.500/- for
teachers who allotted and to look after the activities of ICT in the school.
5. Need Based works and Permission authority (@ 10%): Other
Expenditure time to time on need based : The suggestive items on need based to meet
the expenditure with prior permission should be taken from the District Education
Officer for limitation of Rs.5000/- and Regional Joint Director is competent to provide
permission up to 10000/- on detailed report and outcomes should be submitted by the
SMDC chairman (Head Master) along with resolution copy so as to take the decision by the competent authorities.
To ensure the proper utilization of the grants, the SMDCs will have to organize their
meeting and the resolutions are required to be taken as below
(a) Proposal of works to be done through the specific grant with priority of works.
Process for implementation of the works including timeframe should also be
clearly mentioned in their resolution.
(b) Resolution on community contribution & arrangement of Panchayat contribution
etc either cash or kinds to support the grants are also required to be mentioned.
(c) Process for maintenance of records, registers & vouchers etc against the each work
(d) Submission of the utilization certificate of the grants to the District Programme
Coordinator, Samagra Shiksha (Secondary) or Dy. Educational Officer of School
concerned in the specified formats within stipulated timeframe
In addition to resolutions of the SMDCs meeting, the following issues should
also be strictly attended to:
1. The SMDCs will have to maintain a separate cash book for recording the financial
transaction of the grants separately under Samagra Shiksha (Secondary)
2. SMDCs will have to up-date their Bank Passbook immediately after receiving
information on Bank transfer of the fund and the same should be recorded in the
cash book in detail.
3. In case of the problems related to credit in the SMDCS A/C & other transacting
process of the bank, the SMDCS should inform the District Programme Co￾ordinator, Samagra Shiksha (Secondary) concerned immediately.
4. The SMDCs will have to complete all works to be implemented through the
grants within the stipulated period.
5. After Implementation of every work, cash book should be updated mentioning
voucher numbers etc.
6. The SMDCS must be submitted the utilization certificate of the school grants
along with photocopies of vouchers within 10 days from utilization of the grants
to the concerned District Programme coordinator, Samagra Shiksha (Secondary)
or Dy.Educational Officer of Schools in the specified format.
7. The SMDC will be legally duty bound for utilization of the grants as per guideline.
Disciplinary action will also be initiated against the defaulter SMDC and
HM/Principal of the school.
6. Community Contribution:
For effective implementation and better completion of the works, contributions of
the Govt./ PRI/ Community/ Private sector (either through cash or kinds) are always
encouraged and the SMDCs can receive such contributions. The details of contributions
should be donated systematically and the contributions are required to be mentioned in
the format for proposal of work
Role of the District Programme Co-ordinator, Samagra Shiksha (Secondary) 
or Dy. Educational Officer of Schools and others: 
The Dy. Educational Officer of schools of the District will be the overall
Coordinator for proper implementation of the Annual School Grants and Minor Repair
grant and the responsibilities in utilization of the grants of the DPCs or Dy.E.O. are as
1. To ensure receipt of the grants by the SMDCs timely, the DPCs or ISs will have
to co-ordinate with the nodal Bank in the district.
2. In case of error found in the Bank details along with in the list of schools, the
DPCS or ISs should inform the Mission Director, Samagra Shiksha (Secondary),
Andhra Pradesh immediately.
3. The RID, DPC (DEO) and Dy.E.O. and other officials of Samagra Shiksha
(Secondary) will have to monitor the proper and timely utilization of the grants
as per guideline during their school visit.
4. The DPC (DEO) and Dy.E.O.s are also to ensure distribution of the guidelines &
forms related to proposal as well as utilization of the grants and submission of
utilization through the specified format to the Mission Director, Samagra Shiksha
(Secondary), Andhra Pradesh

Download.......Guidelines copy


Download...... schools list Copy

Download...గ్రాంట్స్ వినియోగ మార్గదర్శకాలు...Utilisation guidelines 

Know your school grants details with DISE Code


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