Friday, 8 September 2017

Implementation of Biometrtc Atteodance Systems in all schools in the state-certain instructions issued -Rc..58,, Dt.8/9/2017

The  Attention of  all  the Regional Joint  Director School Educ.anon and District Educational Officers in  the  state  are inVlted  to the reference cited  above,  wherein the Government  has introduced  e-Hazar   project  ve(Y prestigiously. Accordmgly,  guidelines  were issued    to  nominate    two   nodal   persons   per   district    from   the surplus   teache<>   identified. further,   it was  also Instructed    to  upgrade the Biometric  Attendance  devices   supplied   to  the schools as per  the  norms  given by UIDAI.
But  it   is disapp0inting   to  note  that.   so  far.  only 4.5%  Karvy devices  and 24,. of
Analogies devices were  upgraded  as per the  norms given by UIOAI in coordination with Mis
Karvy Data  Management   Services  Limited,   Hyderabad  and  Mis Analogies  Tech  India  Limited.
This is obviously due  to  lack or preoer monitoring  by the  concerned District  Educational
Officers.
rurther,  during the  State Team fietd visits in some or the districts, it tS observed that
the agencies are not coordinating well with the nodal officers. As such,  a meeting was called
for with  the  Agency  by the  Additional   Directo<,   0/o CSE, A.P.   and  the  following  resolutions
were passed.
a.  The OEO should  establish one Ci.strict  Coordination cell at district point with twO
nodal persons.  A mobile  number may be provided to the cell in which complalnts may  be  registered  by the  HMs. This mobile  no.should start   functioning  by  15.9.17 and  informed   to  the  State   office.   Wide  publicity   may  be given  to the HMs about
the  mobile  no.of  the  Distrtct  Coordination  Cell
b.    DEO   should  identify   one  APeKX  crew  member   per  division  along  with   10  CRPs to
support KARVY and Akshara Management.
c.   DEO  will conduct  divisional  level  workshop  at identified   places.
d.   The  devices   will  be  collected  at  Mandal  point   i.e.,    at  the office   of  the  Mandal Educational  Office,    for  upgradation  of  RO   services I    repeirs,     In  case  of replacement of the device, handover the New device to the  HM duty obtaining the Old device  with  the  particulars   such as Name  of the  HM  along  with  Phone  Ho and
School OISE  Code on the  Box.
e.    The said  devices   will be  transported  from  the Mandal  point  to  the Divisional level by Mis.   Karvy  to  the  Divisional Headquarters  on the scheduled   date  communicated
along with  these  proceedings.
f.   After  receiving at  Oivisionat  point  Mis.   Karvy  and M/s.  Akshara will  finish  the
updating   of the  devise  as per  the  checklist.
g.   The    APEX   Coor'dinator  along  with   Divisional  Nodal  person  will  contact the
concerned  Headmaster  of the schools by duly updating the status of cevsce,   once
all the updates are made as per the checklist circulated  through mail. Tl,e HM will
receive  the   devise   from   the   divisional   headquarter   by duly  authenticating   the
device by registering with biometrics.
h.   A  Register will  be  maintained   at  the  Divisional level  as per  the formats  circulated
through mail indicating   no.  of devices   registered.
t.    The nodal persons at divisional tevel are requested to give oriet"ltation I training to
the Headmasters for utilization of device for gett1ng attendance  from the students
I teachers concerned.
j.    Transportation from mandal point to divisional headquarte< will  be provided only
on the date   fixed by the  nodal officer. The devices  which  were  not received on the
said  scheduled date need to be brought to the  divisional level by  the concetlWd
Headmaster on another pre-agreed  date.
k.    The devices   need   to  be charged  and  to  be  switched   off  before   handing  11<er  at
Mandal Point.
l.   The devices  received   back at the school  point  after upgradation   I repair  I replaced
need to be checked by duty capturing teachers and students   attendance on the
next  day.   In  case tt  is found that  there  is soee  fault  or  that  they  are not functioning,   the  same  may be brOUl!ht   to  the  notice  of Divisional  Hoda!  Officer.  An
sms may be sent to the mobile no.of the Distnct level Coordination  Cell.
m. Appropriate guidance may be given to them to monitor the said w(){kshoc)s  held at
divisional level points as per the schedule communkated with these p(OCeedings.
The Government of Aodhra Prades.h  ls  very committed to successfully 1mplement  the
e-Hazar  project and to ensure  the 100%  capture  of attendance of the teachers and students
by 30.09.2017.
Therefore,  the District Educational Officers ,n  the state  are requested to effectively intervene and closely monit0<  the  said  tasks personally and see that   100S attendance  of
students and teachers  are captured  at the school point on a daily basis.
Further,   it  is  also  informed  that  State   e-Hazar  call  center   was  established   at Vijayawada and contact  No. 0866•3815555.    All the Distnct Educational Office"  are requested to circulate  this  call center  Number  to all Headmasters of schools in their respectille Districts regarding e-Hazar  grievances.  Further they are also instructed   to contact State Nodal Officer e•Hazar SriCH.V.S.Ramesh   Kumar, N,obile No.  7659966222 in order to resolve other problems if any.
In  this context,  it is also informed that the Hon'ble Minister of HRD,  Special Secretary to Government,  School Edocatioo  and the Commissioner of School Education, A.P., may vis.1t the said District  Coordination centres/Cells and Divisional Points during the schedule given for the workshops.
This has got the approval of the Commissioner of School Education, A.P.

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