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Saturday, 25 July 2015

Cir. Memo. 3856.Dt.23.6.15. Procedural Instructions for fixation of pay of employees of Aided Staff and Audit of Claims

Circular Memo. No.3856-A/29/A2/HRM.V-PC/2014-1. Dated: 23-6-2015.
 Sub:-     PUBLIC   SERVICES  –   Revision  of  Pay  Scales,  2015   –   Procedural Instructions for fixation of pay of employees in the Revised Pay Scales, 2015 and Audit of Claims   in respect of Teaching and Non-Teaching staff of Aided Institutions and Provincialized Work-charged Employees      – Instructions – Issued.Ref:-     1. G.O.Ms.No.46, Finance (HRM.V-PC) Department dated: 30.04.2015.2. G.O.Ms.No.47, Finance (HRM.V-PC) Department dated: 30.04.20153. G.O.Ms.No.48, Finance (HRM.V-PC) Department dated: 30.04.2015.4. G.O.Ms.No.49, Finance (HRM.V-PC) Department dated: 30. 04.2015.5.  Circular Memo. No.3856-A/29/A2/HRM.V-PC/2014, Dated: 26.5.2015.6.  G.O.Ms.No.67, Finance (HRM.V-PC) Department dated: 12.06.2015.7.  G.O.Ms.No.68, Finance (HRM.V-PC) Department dated: 12.06.2015.8.  Circular Memo. No.5375-J-A/29/TA – A&L/2015, Dated: 18.06.2015.
In the reference first cited, orders were issued revising the pay scale of the State Government employees as recommended by the Tenth Pay Revision Commission with the following modifications:
a)  A fitment benefit of 43% would be given for fixing the pay in the Revised Pay Scales, 2015;
b)  The Revised Pay Scales will be implemented notionally from 01.07.2013 with monetary benefit from 02.06.2014;
c)  As regards the payment of arrears  the salary in the Revised Pay Scales, 2015 from 02.06.2014 to 31.03.2015 orders will be issued separately;
d)  The salary in the Revised Pay Scales, 2015 would be paid in cash from the month of April, 2015 payable in May, 2015. The principles of fixation of pay in the Revised Pay Scales, 2015 were notified in the Government Order first cited.
2.        In the reference second cited, orders were issued regulating the rates of Dearness Allowance from 01.01.2014 and 01.07.2014 in the Revised Pay Scales, 2015. Similarly, in the orders third and fourth cited orders were issued, revising the rates of House Rent Allowance  and  City  Compensatory  Allowance  respectively  as  recommended  by  the Tenth Pay Revision Commission. In the reference 6th, 7th  & 8th  cited orders were issued regarding Stagnation increments, Automatic Advancement Scheme and Special Pays and Allowances respectively. In the reference fifth cited instructions were issued for fixation of pay in the  Revised Pay Scales, 2015 under the e-Nidhi (Comprehensive Financial Management System).
3.        All the above orders are applicable to the Teaching and Non-teaching staff of aided Government institutions and Provincialized Work Charged employees. However, as the claims of the employees of the aided educational institutions require pre-audit by the Director of State Audit and the claims of the provincialized work-charged employees require pre audit by the Director of Works Accounts, it is not feasible to process these claims of the above categories on e-Nidhi (CFMS). Hence, these claims are exempted from  online  processing  through  e-Nidhi  (CFMS)  may  be  processed  off-line  duly following instructions :
A. Instructions to the Heads of the Teaching and Non-Teaching staff of the Aided Institutions and Head of offices under whose control the Provincialized Work- Charged employees are working –
i)          The Head of the Institution/ Head of the Office shall prepare the pay fixation Statements, in quadruplicate in the form appended Appendix-I.
ii)        The claims shall be preferred in three parts but in one bill :
Part I:  From 01.07.2013 to 01.06.2014 for which the fixation is notional.
Part  II:  From  02.06.2014  to  31.03.2015  for  which  the  arrears  of  Pay fixation in Revised Pay Scales, 2015 are to be paid as per the orders that will be issued separately.
Part  III: From 01.04.2015  onwards  the  date  of fixation of  pay  in  the Revised Pay Scale, 2015 for which the arrear shall be paid in cash.
Part III: For arrears to be paid in cash from 01.04.2015 onwards
iii)        The claims on account fixation of pay in the Revised Pay Scales, 2015 shall be preferred in duplicate in the establishment pay bills form and presented to the Audit Officer of the State Audit Department in case of Teaching  and  Non-  teaching  staff  of  Aided  Institutions  and  to  the Assistant Pay and Accounts Officer/Pay and Accounts Officer (Works) in case of Provincialized Work Charged employees, along with pay fixation statements in triplicate together with the Service Register  of the individual concerned together with update entries. The bill should be superscripted in RED INK as “Claims for Pay fixation arrears in the Revised Pay Scales, 2015” to make it distinct from other bills.
iv)        The employees  shall be informed as to how much  arrears of Pay fixation in the Revised Pay Scales, 2015 are adjusted notionally; will be paid to the employees after issue of orders and amounts paid in cash in the proforma appended to (Appendix II) to these instructions.
v)         If  the  Audit  Authorities  report  any  erroneous  pay  fixation,  the  pay fixations shall be checked again and pay fixation shall be rectified immediately.
vi)        The columns of the pay fixation Statements should be altered or any new item shall not be included.
B. Instructions to the Audit Officers :
i)          The   Audit   Officers   shall   obtain   a   list   indicating   the   names   and designations of all the members of the staff according to the monthly pay bill in quadruplicate  in the proforma in Annexure -I duly ensuring that no member of the staff whether on duty or on leave or under suspension or under training or under deputation/foreign service escapes inclusion from the list,
ii)         After obtaining the list in Annexure -I the Audit Authorities shall verify whether pay fixations are in accordance with the orders issued in the GO first read above.
iii)        The pay fixation claims from 1.7.2013 shall be checked with reference to the entries in the Service Registers and then only the bill will be admitted.
iv)       After such verification, the officers shall record in column (5) of Annexure I, the result of such pay fixation and attest the entries.
v)         In case any erroneous pay fixation is detected, the audit authorities shall note the details of the erroneous pay fixation in the proforma indicated in Annexure II to this Memo.
vi)        The audit authorities shall report the number of cases, where pay fixation have been completed and the erroneous fixations to the Director of State Audit/Director of Works Accounts by 10th of the succeeding month.
4.        All the Heads of Departments are requested to issue necessary instructions to the Departmental Officers under their control to follow the above instructions scrupulously and co-operate with the Audit Authorities.
5.        Any further clarification in this regard can be sought from the Finance (HRM.V- PC) Department.


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